Society Registration Act, 1860

(Act No. 21 of 1860 A.D.)

Registered according to Act No. 21

International Human Right Crime Prevention Foundation ( IHCPF )

MEMORANDUM OF ASSOCIATION

1. Memorandum of Association: Memorandum of Association means the Memorandum of Association of International Human Right Crime Prevention Foundation( IHCPF )

2. Objective and Goal : Objective and Goal is described in the Memorandum of Association.

3. Foundation: Foundation means International Human Right Crime Prevention Foundation.

4. Governing body: Governing body means the Governing body of this organization.

Classification of the Members: It will be as follows-

a) Founder Member

b) Donor Member

c) Life-long Member

Eligibility for Membership:

a) Founder Member : The members those who sign during the establishment period of this organization will be considered as Founder Member.

b) Donor Member: Any person can be a donor member donating Tk. 15,000/-. But they will have no power to vote.

c) Life-long Member: Any person can be a Life-long Member donating Tk. 25,000/-.

5. Rule for Membership:

A) Only Bangladeshi citizens and any interested social worker can become the member of this society.

B) The filled up application form for membership along with Fee Th.20/- are to be submitted in favor of the President/ Secretary.

C) Should be faithful to the objectives and goals of the society.

D) Members should be at least 18 years old, bearing similar to our mentality and creative.

E) Should pay Tk.100/- (one hundred only) for admission fee and th.500/- (five hundred only) for monthly subscription fee.

F) Secretary will submit all the membership applications for scrutinizing to the Executive body/ General body and will register in book after approval.

6. Rights and facility of the members: Right to vote and to participate in the election will be deserved for all the members except life-long members. Life-long members will work for development and advising for greater interest or work as member of electoral board.

7. Resignation, abolishing of membership and re-admission: Any membership can be considered lost/ canceled/ terminated for the following reasons:

A) If resigns voluntarily.

B) If losses mantel balance.

C) If remains absent in 3 (three) consecutive meetings or becomes inactive or uncertain.

D) If do anything against interest of the society or his/her behavior/nature appears to be subversive to the society or any financial scandal is done by that member.

E) If dues for 6 (six) months after membership approval is unpaid.

F) If any member dies, becomes mad or declared bankrupted then that membership will be considered cancelled.

G) If any member beg excuse for anything wrong with him/her after missing membership then for his/her readmission in the society, the same rule should be followed as is followed in new membership.

8. Organizational structure:

For the management of the organization, structure will be 3(three) part such as: (1) General body, (2) Executive body (3) Advisory council.

(A) General body: It will consists of all general members where number of member will have no limit.

(B) Executive body: General body will elect an Executive body of 7 (seven) members. The 7 (seven ) members of the Executive body must be of following 7 (seven) Executive Officers:

(1) Chairman: -1 person

(2) Vice Chairman -1 person

(3) General Secretary -1 person

(4) Joint Secretary -1 person

(5) International Affairs Secretary -1 person

(6) Finance Secretary -1 person

(7) Member -1 person

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Total 7 (seven) persons

1. Administrative System :

Duties & Responsibilities of the Executive body :

A) To approve the necessary expenditure for the society.

B) To approve the necessary expenditure for special purposes.

C) To fix meeting date , venue and time and to accept minutes.

D)To arrange audit for all accounts, expenditure voucher-books & cash books.

E) To employ staff and fix salary of them after the prior approval of the registering authority.

F) To carry on administrative, financial, and program organizing duties of the society.

G)To fix the duties of all administrative personaels, Managing Director’s roll, and responsibilities of the officers and staffs.

H) To approve expenditures and withdrawal of money from Bank required for the society.

10. Roll and responsibilities of Executive body:

a) Chairman:

He is carry on duties by regulation as the Chief Executive of the organization. He will sign on all appointment letter of the staffs and officers and all kinds of communications, letters and contracts will be signed by the president or his/her nominated delegate. He will presided over all types of meetings. If vote is in equal number for any issue then he will be able to vote in his own decision. If the maximum members of the Executive body seems to be corrupted or engaged in anti-regulations concerned activities or if any complex situation arises then the President by dint of Emergency Power will be able to abolish the Executive Committee and make an Adhoc Committee consisting of 3(three) members. He will become the Chairman by designation right of the Adhoc Committee.

This Adhoc Committee will arrange election within 45 (forty five) days . All of the activities will be operated by the permission of the Chairman.

(b) Vice- Chairman

He will carry out all duties in the absence of the Chairman,

(c) Secretary General:

1) He will carry on duty as Executive Director.

2) President will keep communication with all executive members for the development of the organization, he will perform the contracts, discussions and counseling for the interest of the organization.

3)He will maintain all types of communications, corresponding and exchanging.

4) To make proposals for the activities of the society and implementation and coordination of the executive members.

5)To restore and preserve all the information, papers, document of the society.

6) To approve all types of bill/vouchers, transactions related papers after proper examining or auditing.

7) To cooperate in administration, project planning, preparing budget, implementation of activities and evaluation.

8) To employ , terminate and deserve the roll of final decision maker for job-contract.

9) To note all meetings minutes and to circulate it to all.

10) To fix the meeting-date venue and time and to notify all by written mentioning the agendas.

11) The Finance Secretary will make monthly, quarterly and yearly budget and accounts and will submit in meeting and will approve this accounts.

12) He will carry out any duty assigned by Executive committee and will perform organizing duties. .

13) The General Secretary will keep the record of all Accounts properly maintained.

(d) Joint Secretary:

He will carry out all duties in absent of Secretary.

(e) International Secretary:

He will perform all the international affairs activities. With approval of Chairman., General Secretary and Executive committee he will make international report of human right crimes.

(f)Finance Secretary/ Treasurer:

He will cooperate the General Secretary to make budget, daily expenses maintaining, monthly , quarterly and yearly report making and to cooperate the general secretary regarding these activities and submit monthly report to Chairman for approval.

11. Advisory council:

Advisory council will be formed consisting of 3 members.They will be elected for 3 years and will have no vote power.

12. Election:

To propose all types of elections and supporting, or secret ballot election or nomination will be processed by them.

13. Election method:

Election committee will be formed consisting of 3 person who are not member and have no vote power and will not perticipate in election.

14. System of vote:

One person one vote and no vote will be cast through delegate.

15. Duration of election:

Duration will be 5 (five) years for election. After the duration and just before 45 (forty five) days the Executive Committee will arrange the election and hand over responsibility to new committee.

16. Rules for meeting:

A. General Meeting: It will be called every year by 15 days notice where Quorum requirement is 2/3 (two third ) of the members.

B. Meeting of the Executive Committee: It will be arranged at least 4 (four) times a year. & day notice will be given mentioning the date , venue and time of this meeting where Quorum requirement is 2/3 (two third ) of the members.

C. Emergency Meeting:

[1] General Meeting: It can be called on 3 days notice.

[2] Executive Meeting: It can be called in 24 hours notice Quorum requirement is 2/3 (two third ) of the members.

D. Special Meeting:

Special meeting ca be arranged in 21 days notice for special issue. No other issue except the special issue will be raised jere and agenda will be properly informed by prior notice.

E. Calling Meeting:

[1] Expressing program (agenda0 or objectives and by taking signature of the 2/3 members such Calling Meeting’s notice can be sent to President/General Secretary only.

[2] If Executive committee or Executive Officer don’t call meeting within 3 months then the members for such calling meeting will be able to call meeting during this time in office of this organization.

F. Suspending meeting:

[1] General Meeting can be started in 30 minutes delayed time otherwise it will be cancelled.

[2] If the general meeting is postponed due to shortage of Quorum, then notice will be given for next meeting within 30 days and if in the next meeting required number of present member is not presented then the meeting will be conducted and decision will be taken on present of attended members.

[3] If the Executive meeting is postponed for two times then in the 3rd meeting decision can be made on the basis of present members and by co-opt vacancy can be filled up.

17. Duties and Responsibility of the General body:

a. All of the power of the society will be on General body.They can adopt any decision fro the sake of the society. Quoram requirement is 2/3 (two third) of the members and decision of these members can be finalized for any issue.

b. Any person appointed by the society or the Director may be present as Observer in Executive meeting or other meeting but he will have no voting power.

c. The activities in General will be as follows:

1. Calling Names or determining presence of members.

2. Reading and approval of past meeting agendas.

3. Reporting all types of.

4. Amendment of Regulations (if any)

5. Postponed Proposal/ Miscelleneous.

d. If Chairman or Vice Chairman is absent in any meeting then one of the present members on the basis of proposal and supports can preside over the meeting and the decision of the meeting will be approved later on the signature of the Chairman or Vice Chairman.

18. Fund of the organization: (Income-Expenditure):

Income:

a) Member’s admission fee, subscription fee and donations.

b) Donations of the well wishers.

c) Donations of Government, non Government organization and donors of home and abroad.

Expenditure:

a) Office rent, Telephone, internet, Fax electricity, gas bill etc.

b) Furniture purchasing.

c) Salary of the staffs.

19. Financial Management:

a) A saving or current account can be opened in any scheduled Bank for the transaction of the society.

b) Both of the current and savings account will be operated by single signature of the Chairman.

c) Fund collected in the name of the society can never be kept in hand personally. Instantly it should be deposited to the Bank accounts. In normal situation it may be deposited within 3 days.

d) Permission from Executive committee will be required to withdraw money from the Bank for the expenses of the society. Vouchers should be approved in this committee and annual report and budget will be required to represent and approved in annual meeting.

20. Auditor:

All of the Accounts will be required to be audited by a recognized enlisted Auditing firm. Any officer on behalf of the enlisted firm can audit the accounts.

21. Amendment of the Constitutions/Regulations:

Any amendment on the Regulation/Constitutions can be amended in General meeting with 2/3 (two third) majority support. Approved amendment will be needed to notify all concerned.

22. Abolition of the society:

a) If the 3/5 (three fifth) of the total members wish to abolish the organization for any specific reason then it may be submitted to the registering authority properly and they will take decision accordingly.

b) By calling Emergency meeting the decision of the abolition will be accepted and later it will be informed to the Registering authority.

c) After decision of abolition of the organization the movable and un movable property of the organization should be disposed to any other organization working in the same objectives and goals.

INTERNATIONAL HUMAN RIGHT CRIME PREVENTION FOUNDATION

Govt. Reg. No. 8053 [74] 08

Regulations and Terms and Conditions for Guiding Activities of the Delegates and Concern Comities in District, Upazila and Thana Levels

REGULATIONS :

(A) District, Upazila and Thana Committees and Delegates of International Human Rights, Crime Preventation Foundation, Government Registration No. 8053 [74] 08, through there regulating rules and regulations, conventional laws and preservation and social stabilities, we devoted to preserve human rights and becoming loud voices against its violations takes steps against sales and manufacturing of contaminant products and foods, prevention of deforestation of Public Forest and environmental digester due to disposal of Mills and Factories including un recycled tannery wastages. With an objectives to co-operating in every sphere of life including Government and Administration with co-operation of Law and enforcing agencies working in the District and Thanas our members will be able to perform their activities for to preserve peaceful study environment in academic institute, collection of information about right use of public machineries and Furniture, prevention of drug and narcotics, oppression against women and children, dowry system and take initiative to implement female rights, measures against Acid Terrorism, Fraud Syndicate, Land Rovers, Harassments of False cases, Harassments of False Agents of overseas employment, cheating with government revenues, taxes, VAT, health affairs, illegal hospitals, clinics & nursing homes, cheating in electricity bills, water bills etc according to the order of Head office.

(B) If co-operation from the law enforcing authorities in district and Thana lavels, then written petition can be submitted to the Honorable President of the Government of the Peoples Republic of Bangladesh , Honorable Prime Minister, Honorable Chief Justice Attorney General, Ministers and Deputy Ministers and Secretaries of concerned Ministries, Cabinet Secretary, Director RAB and intellegences, I.G. of Police, Additional I.Gs (Crime, SB and CID) of Police, DIGs of concerned Ranges, District Police Supers, Additional District Police Supers, Director General of concerned departments, Divisional Directors & District Officers, Concerned Commissioners, Upazilla Executive Officers, Upazilla Chairman and Vice Chairman. In addition to these activities, should be present physically to the office of the President / General Secretary of our Head Office with reports collected silently/ secretly/ technically for the national dailies, weeklies or to any of the International Human Right Crime Prevention Organizations

If anybody becomes involved with the activities subversive to the conventional state-rules and regulations of the organizations, or with any unsocial activity or with any unfair means then, he/she will be suspended from all responsibilities and measures will be taken according to the regulations of the organization along with strong legal actions.

Terms & Conditions for District Committee :

Condition No.1

(A)

District Committeewill consist of President and General Secretary of all Upazilla and thana committee , President, General Secretary, Office Secretary, Finance and Organizing Secretary, Education, Information and Circulation Secretary, Woman, Social welfare, Human right and Cultural Secretary of District Sadar and on the basis of filling up a membership form can become the General Secretary of District Committee.

(B)

Formation of District Committee will be as follows:

President from District Sadar -01 person

Vice President -01 person

General Secretary -01 person

Finance and Organizing Secretary -01 person

Education, Information and Circulation Secretary -01 person

Woman,Social welfare, Human right and Cultural Secretary -01 person

President/ General Secretary of each Upazilla and Thana Committee will be the member of district committee as a right of their designation. District Committee will be formed in such a way . An Advisory Committee may be formed for the cooperation of the activities by the district committee.The Advisory Committee may be formed keeping the Chairman as the Chief Advisor, General Secretary as the member , and local politician, lawyer, service holder, social worker, religious teacher, Imam and prominent figuresas member of this committee. The Curriculum Vita of all members along with two passport size photograph- one for office record and one for Head office, will be required for this purpose.

Condition No.2

(B)

President and General Secretary will cooperate in all respect for guidance communicating with the Chairman and Secretary General of the organization.

Condition No.3:

President and General Secretary of District Committee must be educated and intelligent person.

Condition No.4

The President and General Secretary of District Committee must be permanent resident of district sadar or an acceptable temporary resident. But the permanent resident of the district sadar will get priority. It is mentiones here that if District Committee in any district is not possible to form or a district committee is abolished then the delegate working as the Information Secretary of district committee will mange all the activities under direct supervision of the honorable Chairman and Secretary General from the Head Office.

Condition No.5

The President and General Secretary will have to be presented in Head Office of the organization taking the final list of committeemembers and require approval by the signature with seal of both the Chairman and the General Secretary and must adopt the Program Letter for to operate its activities.

Condition No.6

To perform all the activities by district committee an acknowledgement letter “ should be sent to the Head Office and after completion of the activities , final report should be sent to Head office”. Any negligence regarding this matter will be treated as violation of discipline and responsibility should be carried out. No excuse will be granted regarding this matter. If district committee is abolished for any reason or in case of possible abolishing of the district committee by the Honorable Chairman or General Secretary of the organization from the Head Office, the Chairman and General Secretary will notify the President and General Secretary of the previous committee to represent argument for self defense within 5 (five) days and if desired the president or General Secretary can be presented physically to the Head Office to take the opportunity to defend themselves or to beg excuse for the allegation raised against them for their faults. In this case the decision of the Honorable Chairman and Secretary General of the organization will be considered the final decision . The Chairman and Secretary General will give responsibility to any person as delegate of the district as temporary basis.. The nominated delegate will carry on duties until a new committee is formed . If any deviation occurs during the duty of this nominated delegate then another delegate will be nominated canceling his nomination. The activity in the district level will be performed in such method.

Terms & Conditions of Upazilla and Thana committees:

Condition No.01:

Upazilla and Thana Committees may consists of minimum 21 to maximum 33 members. The following persons will be at this committee:

President………………………………………………………… 01 person

General Secretary…………………………………… 01 person

Office Secretary…………………………………… 01 person

Finance and Organizing Secretary ………………………… … 01 person

Education, Information and Circulation Secretary………. 01 person

Woman, Social welfare, Human right &Cultural Secretary – 01 person

Executive Member 15 to 27 Persons

Total = 21 persons

It is mentioned here that President and General Secretary can assign additional responsibility to the members of the Executive Committee such as Publicity, Circulation, Trade , Sports and Entertainment. But permission of the Head office will be required.

Condition 02:

Upazilla and Thana Committee will be helpful to implement the activities of the District committee. This committee will in form the District committee and Head Office if take any program. It should have an evidence that the District Committee is duly inform med –so a the letter should bear the signature and seal of the President or General Secretary .If district committee or district delegate both don’t exist then signature of the three fourth members should have on this letter or evidence letter. If no cooperation is available from District committee then Thana Committee can directly meet the Chairman & General Secretary and seek his co-operation. In this case decision of the Chairman and Secretary General will be considered final.So District Committee or any other will have no scope to make argument against it. The Advisory Committee may be formed keeping the Chairman as the Chief Advisor, General Secretary as the member , and local politician, lawyer, service holder, social worker, religious teacher, Imam and prominent figuresas member of this committee. The Curriculum Vita of all members along with two passport size photograph- one for office record and one for Head office, will be required for this purpose.

Condition- 03:

The President and General Secretary must be HSC passed. But experienced person will have relax. All of the members will have to fill up a form from Head office and should follow the terms and conditions as usually followed.

Condition- 04:

The Upazill/Thana committee should take approval with joint signature of the President and General Secretary for finalization anything. If District committee exists then a photocopy of this approval should be given to them and signature of the president and general secretary should be collected If don’t exist then the delegate appointed by the Head office should have a signature on this approval and a copy of that letter should sent to head office. If nobody exist in district committee then the approval of Chairman and Secretary General will be considered enough.

Condition- 05:

The Upazill/Thana committee should have a good communication with district committee to consider their request, order and suggestions. If any problem arises then due to consent then should be informed to the Head office otherwise will be convicted for in disciplinary performance and will be bound to accept any decision from the Chairman.

Condition- 06:

The Chairman and Secretary General at anytime can abolish the Upazill/ Thana committee giving a period of 5days for self defense in a notice. They can directly meet the Head office to explain their position or beg excuse if anything is wrong with them or can orally and verbally submit explanation un support of their roll or activities. The Chairman and Secretary General will finalize the dispute. If the Thana/ Upazilla committee is abolished in any reason then all of their activities will be done by the delegate appointed by the Head office and the newly appointed person should also play transparent roll to operate the committee otherwise any other may be replaced in place of him to carry on duties.